Zapier is a no-code platform that helps businesses and individuals automate work by connecting different applications. But don't let "no-code" fool you. There is a learning curve associated with Zapier. This post explains the basics of Zapier and how it works with Gravity Legal. If you want to go one level deeper and see some examples of legal-specific Zaps as well learn more about the "why" of Zapier, check out our recent longer-form post on automating legal payments with Zapier.
Triggers and Actions
Zapier is designed around the concept of Triggers and Actions. Use Zapier to have an Action occur when Trigger criteria is met. Each "Zap" requires a Trigger and at least one Action. You can also setup multi-step Zaps in which multiple Actions take place after the Trigger criteria is met.
Let's take a look at some examples:
Trigger: Received and email in Gmail - Action: Create a spreadsheet row in excel online
Trigger: New appointment booked in Acuity - Action: Send a Gravity Legal payment request by email
Trigger: A payment is made in Gravity Legal - Action: Add a card in Trello
Once you start a Zap, Zapier will prompt you to select a Trigger application and an Action application.
Creating the Zap
Once you have selected your Trigger and Action applications, Zapier will walk you through the steps of connecting your accounts in both applications and defining the specifics of the Zap.
Each application will have different Triggers and Actions, but in general, the first step is selecting the broad, high-level Action or Trigger. Next, additional fields will populate to further define the Action or Trigger.
For example, let's say you want to Trigger your Action when a new row is filled in a Google sheet. You will first select your Google account, then you will select the Spreadsheet followed by the worksheet. Finally, you will be prompted to link the data in the worksheet columns.
Testing the Zap
After you have successfully setup the Trigger and Action, you will be prompted to test the Zap. At this point, Zapier will look for past events that would have Triggered the Action. It will then populate the Trigger criteria and initiate the Action based on that Trigger criteria. Review the data generated carefully to ensure you have properly linked your Trigger and Action. You should also review the Action application to see what actually happened.
Oftentimes, the first iteration doesn't work quite right, so don't get discouraged. Keep testing.
Once you are satisfied with your Zap, turn it on and let it run!
Want to walkthrough creating a Zap with Gravity Legal? Watch as we use Zapier to send a Gravity Legal payment request after a new consult is booked in Acuity Scheduling.